FAQs

Q: How can I book a tour?

• Once you have reviewed our pricing and selected an available date, are happy to arrange a private venue tour. We offer tours on Tuesdays and Wednesdays from 10am-2:30pm. Appointments must be made for a tour. We do not offer tours on the weekend or outside of these hours.

Q: How can I book the venue for my date?

• Please confirm availability of your date by emailing us. We will then send you a contract and invoice online to complete your reservation. Dates are reserved on a first-come, first-serve basis. To secure a date, Westwind Hills must receive a completed and signed contract within 3 days. A non-refundable deposit of $5,000 is due at the time of booking. Discussion of dates does not guarantee a reservation.

Q: What is the closest Hotel / Lodging?

• Wildwood Hotel (12 Minutes)

• The Inns at St. Albans (12 Minutes)

• The Landing Hub (3 Minutes)

• AC Hotel by Marriott (25 Minutes)

• Comfort Inn Pacific (7 Minutes)

  *There are also numerous hotels in Eureka, Chesterfield & Chesterfield Valley.

Q: When did you open?

• The first wedding at Westwind Hills wedding venue took place on July 9th, 2022.

  
  
  

Q: What are the rental fees?

• Venue rental fees range from $8,000 to $12,000 for a non holiday Saturday and is based on your season and day of the week. In addition to your venue rental, there is a bar minimum on all events depending on your day of the week. Catering is provided through one of our exclusive caterers and is not included in your rental fee.

Q: What is the average investment for a wedding (total cost including catering, bar, venue etc).

• A: Estimating the average investment for a wedding, which includes expenses such as catering, bar services, venue rental, and more, can be challenging as it varies widely based on various factors. Your final investment largely depends on factors like the number of guests, your catering preferences, floral/ design, and your choice of vendors. A Saturday wedding investment at WH begins around $30,000 for 125 guests with catering and 5 hour premium open bar. Friday and Sundays have a reduced rental rate and bar minimum, and we also offer seasonal rental rates. Please inquire for our full pricing guide.

Q: Is there a discounted rate for a ceremony or reception only?

• All of our pricing is based on exclusive use of the venue. We do not offer discounts for ceremony or reception only events.

Q: Do you offer weekday elopements or events?

• Yes. We offer all inclusive weekday elopement packages for weddings with 50 guests or less. Please email us (info@westwindhills.com) for a custom quote.

Q: Do I meet with someone prior to the event?

• Two meetings will be scheduled. Your first meeting will be 6-9 months prior to your event, and your second meeting will be 3-4 weeks prior.

Q: Can we rehearse at Westwind Hills?

• Yes, you can! There is an additional fee for rehearsals at Westwind Hills. Rehearsals will be booked on Thursdays and available on a first come first serve basis. 

Q: Is a venue manager included?

• A Westwind Hills venue manager is included in the venue fee. The venue manager is in charge of overseeing venue related tasks and is very different than a wedding planner. The venue manager does not take place of a wedding planner. If you need assistance with full event design/planning or day of event coordination and decor set up, we are happy to provide a list of our preferred vendors.

Q: Are we responsible for tables, chairs, linens, silverware or plates?

• Westwind Hills will provide all of the tables and chairs and barware for your event within the rental price. We do not provide linens, plates, or silverware. Those are provided by our exclusive catering partners.

Q: Can we bring in our own vendors?

• The only exclusive vendor we partner with are our caterers: Graze, Sugarfire, Callier’s, and Butler’s Pantry , Ces and Judy’s, and Food Service Consultants

• Other than catering, we allow the use of outside vendors. It is your special day, and we want you to hire the vendors of your choice. All vendors must be licensed and insured. Proof of insurance will be required.

• We do not permit any outside catering. No exceptions.

Q: What is included in the Rental?

• The rental includes exclusive use of the entire building and 31 acre property. You have access to the ceremony room, reception room, all common areas, outdoor veranda,  the groom’s quarters and, and our beautiful bridal suite. Both rectangular and round tables and clear acrylic ghost chairs are included for up to 300 guests for your ceremony and reception. We will never book more than one event at the same time, so you have exclusive access the whole property for the day!  We also provide a custom designed room diagram based off your preference. There are many ways the venue can be set up for your event. We love designing an amazing space and layout custom for your event.
  
  
  

Q: Can I set up the day before my wedding?

• You will not be permitted to begin set-up the day before your event. We will often have Friday, Saturday, and Sunday weddings. We do not permit items (decorations, rentals, etc.) to be brought before your event rental period begins or left overnight after your event concludes. If you require extra set up time the morning of your event, additional hours may be rented. For complex wedding designs with extensive load ins or break downs, please inquire for weekend or multi-day buyout options!

Q: Are pets allowed?

• Your fur babies are be allowed to be a part of your outdoor ceremony, but are not permitted inside the buildings. We welcome pets on our covered veranda as well.

Q: Can you recommend any local vendors?

• We believe that there is not a one size fits all list of vendors. We work with some of the best professionals in our industry. Once you book, we will send you a list of recommendations based on your specific needs, style, and budget.

Q: Will you hold my date?

• We do not hold dates on a tentative basis. You will have 3 days from the date the contract is issued to sign and return the agreement, along with the initial deposit payment. Rental rates are based off the time that you book and subject to increase.

Q: What are the rules on decor? Candles?

• All other decorations must be freestanding and may not be hung from chandeliers or walls. No rice, glitter, bird seed, balloons, confetti, or wish lanterns will be allowed as they pose a risk of damaging or harming the property. No real flames are permitted. Most florists now have flameless LED candles that are ultra realistic. We are happy to review design plans and see if we can accommodate special requests! There is an hourly cleanup fee for any removal of decor items and debris removal.

  
  
  

Q: Are tents allowed?

• Please inquire.

  
  
  

Q: What is the payment schedule?

• The initial non-refundable deposit of $5,000.00 is due at the time of the contract signing.

• The second payment is due 275 days prior to your event date. This is equal to the venue rental balance (less deposit).

• The third and final bar payment is due 3 weeks prior to your event date. The final payment is subject to change based off final bar selections and guest counts submitted 3 weeks prior. The total of all payments must meet the agreed upon rental cost plus the bar minimum.

• A staffing and service fee of 22% will be added to the bar cost for your event (not the rental fee).  Taxes will be applicable to both your rental fee and bar. 
  
  
  

Q: What is the damage deposit?

• We will have a credit card authorization form that must be filled out prior to your wedding for any damages. If any damages have occurred, you will be notified, and we will bill you for any repairs or replacements. We highly recommend that our couples obtain wedding insurance though Wedsafe